At Cornmarket, we look after the financial wellbeing of public servants and their families. We’ve been focused on public sector employees for over 50 years, learning how to bring our clients the best financial services – from car, home, health and life insurance, to income protection, retirement planning and beyond.

Role Purpose

Reporting to the Facilities Manager, the Facilities Coordinator will oversee facilities management, supplier management, health & safety and stock control within a busy office environment whilst also catering for the needs of all staff working remotely. The successful candidate will have the opportunity to work and develop their skills in a fast paced and rewarding environment.

What We Can Offer You?

  • Flexible working from home options as part of our Cornmarket Flex ways of working
  • Significant investments in your professional development (e.g. insurance qualifications, professional qualifications relevant to your role)
  • Annual leave (increases based on service)
  • Flexi leave (option to take additional annual leave)
  • Attractive & flexible pension contribution rates
  • Health insurance or wellness subsidy
  • Fully paid family leave types (maternity/paternity/surrogacy)
  • Performance based bonus/commission
  • Income protection
  • Life cover
  • Discounts on financial products
  • Comprehensive health & wellbeing programme
  • Employee Assistance Programme
  • Active Sports & Social Club

Accountabilities of the Role

Health and safety Management to include:

  • Emergency evacuations
  • Alarm testing (once a week out of hours)
  • Upkeep of evacuation procedures, safety statements and safety manuals
  • Conducting ergonomic assessments inhouse and online
  • Acting as company First aid team member
  • Acting as Fire Marshall

Managing the company mobile phone account:

  • Dealing with any queries that arise
  • Ordering new devices when necessary
  • Replacing sim cards
  • Dealing with billing and general enquiries
  • Adding and removing users from company account

Responsible for purchasing and stock control within the department:

  • Creating purchase orders and approving invoices for all areas within Facilities department
  • Ordering of print and stationery, first aid materials, office consumables and other needed inventory

Completion of all postal duties to include:

  • Opening, sorting, and delivering all morning post
  • Collecting and franking all outgoing post
  • Delivering swift/registered post to the post office each day
  • Delivering cheques and lodgements to the bank each day

Monitoring Facilities vendors and contractors to ensure all issues are completed to agreed specification and agreed deadlines:

  • Completion of all active maintenance in line with our maintenance schedule
  • Regular checking and reactive approach to ad hoc issues as they arise

Ad hoc Duties:

  • Accessing control system Management
  • Assisting with all green/biodiversity initiatives
  • Acting as backup key holder with flexible approach to working hours
  • Use of company car for deliveries and collections as necessary
  • Providing assistance with internal department moves
  • Completing meeting room/presentation set up requests
  • Coordinating facilities such as cleaners, security and maintenance

Skills & Knowledge Required

  • Work experience as a Facilities Coordinator or similar role desired but not essential
  • Full clean driving licence essential
  • Sound judgement and the ability to think quickly during emergencies
  • Strong problem solving and time management skills
  • First Aid training/ use of defibrillator desired
  • Safety pass / manual handling training / ergonomic assessment training desired but not essential 

Behavioural Competencies Required

  • Excellent IT Skills essential, particularly Microsoft Office
  • Basic DIY skills and advantageous
  • Flexible approach to working hours
  • Familiarity with audio-visual systems desired but not essential
  • Self-motivated individual with a can-do approach to problem solving
  • Knowledge of heating/ventilation and air condition systems advantageous 

Equal Opportunities & Data Privacy Notice

Cornmarket is committed to building an inclusive workplace environment, We’re proud to be an equal opportunity employer, striving to create a welcoming environment. All qualified applicants will be considered for employment without regard to age, disability, ethnic background, family status, gender identify or expression, marital status, membership of the Traveller Community, national origin, race, religion, sexual orientation. We are also committed to providing reasonable accommodations to qualified individuals with disabilities in the employment application process. To request an accommodation, please contact our Talent Acquisition Team. To review our data use practices, visit our Recruitment Data Privacy Notice.

Apply for position now